The Palaeontographical Society

Privacy Policy


PRIVACY NOTICE

The purpose of this Privacy Notice is to explain how we collect and use any personal information you provide to us.

 

The Personal Information the Society Collects from Members

The Palaeontographical Society collects and stores information about its members when they take out a subscription with us, or renew their subscription each year.  The information we collect and store is the following:

 

·         Name

·         Title

·         Address

·         Email address (if supplied)

·         Telephone number (if supplied)

·         Whether you are registered as a student at a higher education institution

 

In addition we record the names of attendees at our meetings, for example our Council meetings and Annual General Meeting.  This information may be kept as a historic record.

 

How We Use Members’ Personal Information

We use this information to maintain the Society’s membership list.  We may analyse the list to obtain summary information about our membership, for example numbers of different types of members (‘full’ and ‘student’) and the geographical spread of our membership.

 

We may use the information to contact individual members if there is some issue with their membership.

 

We may occasionally use the information to circulate items of interest electronically to members who wish to receive communications by email.

 

Sharing Members’ Personal Information

We share members’ name, title and address with the following organisations:

 

We provide the name, title and address of our current members to the company that prints and mails the annual Newsletter of the Palaeontographical Society.  Currently this is Lonsdale Direct Solutions, Northamptonshire.  This is so that they can post the latest newsletter to our members.

 

We provide the name, title and address of our current members to the company that markets and publishes Monographs of the Palaeontographical Society on the Society’s behalf.  Currently this is Taylor and Francis Group.  This is so that they can post new issues of the Monograph to our members.

 

Deleting Personal Information

When a subscription to the Society ends, we will delete that person’s address and contact details from our database.  We do however maintain lists of the names of former members as historical information.

 

Making Sure Your Personal Information is Up to Date

You can check the information the Society holds about you is up to date by logging in to your member’s area on the Society’s website at http://www.palaeosoc.org/site/members/account/.  Alternatively, you can email the Treasurer at tmcm@bgs.ac.uk, or write to Dr Tim McCormick, Treasurer, The Palaeontographical Society, c/o British Geological Survey, Environmental Science Centre, Keyworth, Nottingham, NG12 5GG, United Kingdom.

 

Emails and Other Correspondence

Emails and other digital correspondence sent to the Society or its Council members are stored electronically, and every effort is made to keep them secure.  Hardcopy correspondence may also be securely stored while they remain relevant.

© 2006-2018 The Palaeontographical Society